Special events

You'll need a permit if you're intending to put on a display or event which restricts the use of the pavement to pedestrians.

To support your application, you will need a valid insurance certificate and a copy of the map indicating the spot where you'd like your table and/or display to be.

The permit will last for the duration of the intended activity.

For example, if an organisation wants to erect a table/stand outside of Marks and Spencers on the high street to give out leaflets and information for a period of time, they'll need to complete an events permit.

Please note: 

• This is not the same as a Street Trading Pitch licence as no items are being sold or services being offered.
• Provided you are not trading, there is no charge for a permit.

Public Spaces Protection Order (PSPO) 2023

Condition 2 (h) PSPO 2023 - Distribution of free leaflets, pamphlets or written words - Exemptions.

Under paragraph 1(4) of Schedule 3A to the Environmental Protection Act 1990, the distribution of printed matter

• (a) by or on behalf of a charity where the printed matter relates to or is intended for the benefit of the charity;
• (b) where the distribution is for political purposes or for the purposes of a religion or belief 

is permitted and Hillingdon Counci's PSPO 2023 condition 2(h) is not applicable.

Download the full  Public Spaces Protection Order 2023 (PDF) [1MB].

How to apply

You can apply online and we'll acknowledge your application via email. We aim to acknowledge your application within 3 working days.

Applications for permission to use the highway for an event or display will be processed within 14 working days. 

Apply for an event permit

Application evaluation process

• You must send your application form and supporting documents 14 working days prior to the intended activity.
• Your permit must be available on the day and produced when asked.
• If you lose your permit, you can obtain a copy permit by calling the contact centre on 01895 556000.
• Your permit cannot be used to cover multiple events, a new one will be required for each event.

What happens next?

If your application is not processed by Hillingdon Council within the timescales stated, tacit consent applies. This means you'll be able to act as though your application is granted if you've not heard from us by the end of the target completion period. If we've not contacted you, please get in touch with the licensing team by calling 01895 558311 (open Monday to Friday, 9am to 5pm) or emailing licensing@hillingdon.gov.uk. 

Failed application/licence holder redress

Please contact the regulatory service team via the licensing team by calling 01895 558311 (Monday to Friday, 9am to 5pm) or emailing licensing@hillingdon.gov.uk.

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Complaints

We'd always advise that in the event of a complaint, you make the first contact with the trader, preferably in the form a letter (with proof of delivery). If that has not worked and you're located in the UK, Citizens Advice consumer service will give you advice. From outside the UK, contact the UK European Consumer Centre.

If you need to complain about, for example, noise or pollution, or should one licence holder have cause to complain about another, please contact the council's contact centre.

Read more about the licence laws and the Highways Act 1980.